A supervisor visa can also be issued if the employee has not yet issued a visa. This makes it possible to close the report in the event of unplanned absences. This is also used if the employee does not enter any data themselves.
Set release #
Approval of several time records #
Access to the release of time and compensation can be found on the left-hand navigation bar under the item Releases → Release time recording.
To release the report, select the green “tick”. You must release each report individually. The hourglass symbol (yellow frame) indicates that the time recording has already been completed by your employee.
You have the following options for checking the data. In the middle column you will find a summary of the values entered. Documents relating to compensation are displayed if they have been scanned or photographed. If you would like to view further information, you have the option of printing various reports directly using the printer symbol on the employee line.
The two green ticks represent approvals by the project manager and the supervisor. They only appear for employees with the appropriate authorizations.
Release of a time recording #
There are two ways to approve the time recording of an individual employee:
1st employee profile → Time recording tab → Active recording period → Three-point menu → Release time recording
2. time recording → Daily view or weekly view tab → Release
The release screen appears in both cases. The screen contains the account data as well as the information and warning message about time recording. Time recording can only be released after all errors have been rectified (e.g. time entry not completed, no target hours in the shift plan, etc.).
- Finalize – release the time recording
- Withdraw the contract – the release is withdrawn
- The system administrator can revoke both their approval and the employee’s approval.
Release status #
Once time recording has been released, a lock (1) appears in the employee profile, indicating that time recording is blocked for the set period (2). For any changes in this recording period, the releases must first be withdrawn.
Approved reports are marked with a green tick in the employee list in time recording. The symbol appears in the column of the person who has released it (release employee, control project manager, closing supervisor).
- The i symbol indicates that the date for the employee to set the visa is overdue.
- The exclamation mark symbol in the yellow triangle indicates that approval by the project manager/supervisor is overdue.
All these symbols refer to the set period (in the red frame) for the respective employee.
After the report has been released by the supervisor, the system switches overnight to the next recording period (week or month).
Visa revocation #
You can find out how the visa can be revoked here: Visa revocation