For employees on a monthly salary, the hours are compared with shift schedules. The shift schedules contain the target hours per day for the corresponding employee. If a public holiday calendar has been assigned in the shift plan, the days stored as public holidays are automatically marked as “non-working”.
Holiday calendar #
An unlimited number of public holiday calendars can be created in the system. Public holiday calendars can be maintained in the settings.(Time recording → Settings top right “Tools icon”→ Shift plans tab → Selection choice: Global Sundays and public holidays)
Use the selection to choose the required Sunday and public holiday calendar. To create a new one, select“Please select or create new” in the selection, enter the name and click Plus.
We recommend taking over the holidays from the website https://www.feiertagskalender.ch/.
If a public holiday is created incorrectly, it is not permitted to correct the public holiday entry (this will result in this public holiday being created by the system on several days). The incorrect public holiday should be deleted and a new public holiday must be created.
It is not necessary to differentiate between the various types of public holidays (legally recognized / equivalent to Sundays / not legally recognized / event day) for normal shift plans. However, the different types can be taken into account differently in rules. For example, depending on the contract, employees in sales are paid different allowances for legally recognized public holidays or public holidays equivalent to Sundays.
To save changes in the calendars, be sure to click on Save afterwards.
Shift schedules (target hours) #
You can also find the settings for the shift schedules in the same menu item.(Time recording → Settings top right “Tools icon”→ Shift schedules tab → → Selection choice: Shift schedules)
Use the selection to choose the required shift plan. To create a new one, select “Please select or create new” in the selection, enter the name and click on Plus.
To create a new shift plan, first enter the master data:
Degree of employment = degree of employment in percent
norm. Daily working time = daily working time in hours
max. Daily working time = limit, exceeding this leads to an error
norm. Weekly working time = Limit for differentiating between overtime and extra hours (requires the corresponding setting in the profile)
max. weekly working time = Limit, exceeding this limit results in an error
Public holiday calendar = One of the stored public holiday calendars
Then click on“+ Create shift plan” and enter the target times. Most browsers only accept dots as separators in this screen.
Our system allows you to store two different recurring weekly schedules. To do this, activate the checkbox Second week different.
The validity period for this shift plan is defined in the top line.
Then click on +Create shift plan within this period.
Check the created shift plan and click on Save to save it.
Extend shift plan #
If a stored shift plan expires, you can extend it. Check the date up to which the shift plan was created (you can find out by clicking on the last right-hand side switch at the bottom and reading the bottom date). Then click on Create shift plan, enter the desired period(after the last saved date) and the same weekday times, then save by clicking on + Create shift plan within the period.
Example: the existing shift plan 01.01.2020 – 31.12.2025 → an extension: AB 01.01.2026 – 31.12.2029
Half holidays #
Depending on the canton, there are some public holidays / event days that “grant” employees only half a day off: such as Sechseläuten and Knabenschiessen.
To enter such half public holidays in the public holiday calendar, enter the duration of the day as 0.5. Only half a day is marked as a day off, without specifying whether it is in the morning or afternoon.
Special case of part-time employees #
There are two ways to record the hours of part-time employees.
- The hours can be distributed exactly over the individual days
- The hours can be spread over the whole week
Both variants have their advantages and disadvantages.
Pre-holidays #
In most companies, working hours are reduced by one hour on the day before the holiday. Depending on how the public holidays fall and which public holidays are recognized in the respective canton, the pre-holidays must be shortened manually. The reduction is made individually for each shift plan.
To do this, open the shift plan, click on Pencil (edit data record in the list) on the relevant day, change the value in the “Working hours” column and press Plus to save. column and press Plus to save.
Once you have made the changes, press Save so that they are not lost.